How to organize an event?
1. The hard way: You know it
2. Outsource it!
For many new clients, this is one of the first questions that need to be answered. It is especially true for smaller workshops and meetings, where they feel costs may be unnecessarily high without the value. So, why should you outsource your events?
Let’s the get cost factor out of the way. Most likely, you will save more than what we charge you as event management fees. Sounds unbelievable, but it is possible! Simply put, we negotiate on your behalf and leverage our professional relationships and purchasing power to ensure you get the best rates and the highest quality of service in a cost-effective manner. We work long term with our vendors and service partners, and they give us preferential rates in return. We pass on these savings to you, and this is one high value benefit of outsourcing your event to Fantastic Nepal.
Your time is valuable. Is it really worth your time to call your graphic designer five times a day, explain to the venue your requirements for the third time, ensure flights and airport pickups are sorted for all your delegates, stress about the event day logistics, and finish off your regular tasks at the same time? Have you thought about about how much time and effort it takes to put together a great event?
Contrast that with our entire team who have all this down to an art. We’ve done this many times before and are well equipped to handle the stress all events create. Let’s face it, no matter how well planned, all the thankless behind-the-scenes details means there will surely be late nights (and maybe even an all-nighter) before the event date.
Ease of Use
Working with Fantastic Nepal, or any event management company for that matter, means one single point of contact. You dream of your event, and you need call only 1 person to make all of it happen! It doesn’t get any easier than that.
We’ve said it before, and we’ll say it again – we’re professionals. We know what to look for, we’ll fill in the gaps and make sure the event looks good. We’ll ensure flawless execution. Registrations? No problem, we have the human resources for that. Mints in the table? We’ve got it covered. Event branding? Huh? Don;t worry, we’ve taken care of that too. You just sit back and enjoy the pats on your back.
We’re geared to anticipate and solve problems before they even arise. Plus, we have the backing of our entire organization resources to handle and extra requests that may come along.
And the most important, Relationship Building
All the benefits we listed above are fine, but this is the most important reason you should outsource your events. Your job during the actual event day should be to welcome guests, shake hands, and build relationships. This is the time to put a face to all the emails and phone calls. You will have lost out on a wonderful opportunity to build an effective network if you spend it running around for the electrician to turn on the generator!